Exhibiting Terms & Conditions
EXHIBITOR CANCELLATION POLICY:
There are no refunds for cancellations by Exhibitors. If an Exhibitor cancels at any time, for any reason, the Exhibitor will be responsible for the entire Exhibitor Fee. Orlando Interactive Experience, Inc. reserves the right to relocate or reschedule programs. If the Expo is rescheduled, and the Exhibitor is no longer able to attend the Expo, the Exhibitor may elect to seek a credit to be used on any Orlando Interactive Experience, Inc. event, valid for one year from the date of the originally scheduled Expo dates.
Exhibitor Fees do not include services such as telcom, booth carpeting, and audio/ visual equipment. These items may be ordered if available.
EXHIBITOR GENERAL TERMS:
Exhibitor hereby agrees to be bound by all rules and regulations: (i) created by the Facility and the Digital Orlando Show Management, (ii) distributed on the Digital Orlando website, (iii) distributed at the Expo, and (iv) any additional rules, regulations, and information as may be adopted by Orlando Interactive Experience, Inc. or the Facility.
Specific Polices: (i) All Exhibitors must adhere to all rules and regulations pertaining to the displays and product as outline in this Registration Agreement or subsequently distributed by Orlando Interactive Experience, Inc.; (ii) Exhibitor agrees to keep the exhibit properly staffed and intact during show hours; (iii) Early dismantle of the exhibit is strictly prohibited without prior approval from Show Management; (iv) Show Management reserves the right in its sole judgment to prohibit or close any display, exhibit or activity because of noise, odors, or other disturbing features, which may be offensive to other Exhibitors or attendees; (v) Booth personnel must display their badges at all times; (vi) No Exhibitor is allowed to assign, sublet, or apportion, whole or in any part, the space allotted, or exhibit any goods others than those manufactured or sold in the regular course of business by the Exhibitor; (vii) Exhibitors are prohibited from engaging in any exhibit activity in any space other than that which has been contracted with Orlando Interactive Experience, Inc.; (viii) the Booth must he set-up and complete for inspection and the surrounding aisles clear of Exhibitor’s equipment and debris no later than 9:30am on Wednesday, April 8, 2020 (ix) Exhibitor shall comply with all set-up and break-down ties and shall vacate the Facility at the end of the Digital Orlando, and return the equipment in the same condition and repair as originally furnished to the Exhibitor, normal wear and tear excepted.
The Exhibitor understands that neither Orlando Interactive Experience, Inc., nor the Facility maintain insurance covering the Exhibitor’s liability or property. The Exhibitor is hereby advised that they should carry worker’s compensation, commercial general liability (including coverage for products and completed operations, independent contractors, and personal injury) and blanket contractual liability insurance.
It is strongly recommended that the Exhibitors also carry insurance to cover the loss of or damage to their exhibits of other personal property while such property is located at or is in transit to or from the exhibit site. Neither Orlando Interactive Experience, Inc., nor the Facility, assumes liability for any loss, damage or injury to any property of the Exhibitor or to any of its officers, agents, employees or contractors, whether attributable to accident, fire, water, theft or any other cause whatsoever. In no event shall Orlando Interactive Experience, Inc. or the Facility be liable to Exhibitor or anyone claiming through Exhibitor any incidental, consequential, special or indirect damages including lost profits, even if Orlando Interactive Experience, Inc. has been apprised of the possibility of such loss.
Exhibitor assumes responsibility and agrees to indemnify and defend Orlando Interactive Experience, Inc., and the Facility, and their respective employees and agents against any claims or expenses arising out of the use of the exhibition premises, including but not limited to, claims arising from copyright, patent or other privacy right violations.
Exhibitor is liable for any damage caused to the Facility’s floors, walls, or columns, or to standard booth equipment, or to other Exhibitors’ property. The Exhibitor assumes the entire responsibility and liability for losses, damages and claims arising out of injury or damages to displays, equipment and other property brought upon the Facility’s premises, and shall indemnify, defend, and hold harmless Orlando Interactive Experience, Inc., and the Facility, and their respective owners, affiliated companies, agents, servants and employees.
Exhibitors shall indemnify and hold Orlando Interactive Experience, Inc. and the Facility harmless from all liability (damage or accident) which might ensue from any cause resulting or connected with transportation, placing, removal or display of exhibits.
Digital Orlando 2020 wishes to remain a digital community event in every sense of the term. While Exhibitor diversity is encouraged all Exhibitors must adhere to the following:
A. Inappropriate Dress and Conduct – Exhibitor, and Exhibitor’s staff members, that demonstrate partial nudity, indecency or engage in inappropriate behavior for a mixed audience will not be allowed.
B. Offensive Material – Exhibitor may NOT display marketing collateral containing illegal subject matter, racially or ethnically discourteous content or depict nudity or sexual conduct of any kind. No material or merchandise containing illegal subject matter, racially or ethically discourteous content or depict nudity or sexual conduct of any kind (ex. promotional condoms), may be sold, given, or distributed in any way. Offensive materials are determined at the sole discretion of Show Management. Non-compliance can result in removal of offensive material or expulsion from the Expo with no refund of exhibition or attendance fees. If you are unsure of your item(s) – please contact us BEFORE the event.
This Agreement shall be governed and construed in accordance with the laws of the State of Florida. The parties intend to and hereby irrevocably confer exclusive jurisdiction to enforce this Agreement upon the State of Florida and submit to personal jurisdiction therein. The parties further agree that, to the extent permitted by law, valid service of process in any such action or proceeding may be achieved as follows: a) delivered by hand; b) sent by fax/telecopier (with receipt confirmed), provided that a copy is mailed the same day by registered or certified mail, return receipt requested; or c) when received by the addressee if sent by Express Mail, Federal Express or other express delivery service.
If any provision of this Registration Agreement is held to be illegal, invalid, or unenforceable under the present or future laws, then such provision shall be fully severable, and the remainder of this Registration Agreement shall be construed and enforced as if such illegal, invalid, or unenforceable provision had never comprised a part of the Registration Agreement and the remaining provisions shall remain in full force and effect and shall not be affected by the illegal, invalid, or unenforceable provisions or by its severance.